Executive Assistant [applications closed]

From farms to families, Fair Food Network (FFN) connects people to the power of food to grow community health and wealth. Our signature program, Double Up Food Bucks, serves as a national model for healthy food incentives by doubling the buying power of SNAP recipients, helping families bring home more fruits and vegetables while boosting business for local farmers. Through Fair Food Fund, our impact investing arm, we invest in early stage-entrepreneurs who are strengthening communities and local economies through food. Together, we are pioneering and proving innovations that can be owned locally and scaled nationally, for lasting change in communities across the country.

About the Role:

The Executive Assistant provides executive support to FFN’s Founder & CEO, Oran Hesterman, and Executive Director, Kate Krauss. There is a well-established set of responsibilities to support the CEO, while support of the Executive Director is a new addition to this role; the Assistant should expect to have more work to support the CEO initially. This position will start as a part-time position at 25 hours per week through the end of 2020 and will transition to full-time (40 hours) in 2021.

This person will be required to exercise good judgment in a variety of situations, with strong communication, administrative, and organizational skills. The Assistant must be able to handle a wide variety of activities and confidential matters with discretion. FFN is currently working remotely, with phased reopening anticipated sometime in 2021; given this, the Assistant must be an independent self-starter, able to build relationships with colleagues in a virtual space.

Job location is flexible for exceptional candidates; local candidates will have access to desk space in Ann Arbor in 2021. The Assistant will report to our Operations Director, Madeline Smith, working closely with the CEO and Executive Director.

Key Responsibilities:

  • Provide administrative support to the CEO and Executive Director including managing complex calendars, often requiring coordination with various internal and external stakeholders
  • Prepare for meetings; conduct research on meeting participants, draft agendas, compile materials for distribution, and execute post-meeting follow-ups
  • Proactively track current and future activities including internal team meetings, interviews, conference attendance, project participation, and speaking engagements
  • Manage, track and file important correspondence; drafting and responding to emails and saving relevant communications in the organization’s database (Salesforce)
  • Track and collect monthly credit card expenses, and prepare for reconciliation with Finance Department
  • Coordinate with the CEO & Operations Director to manage board activities and meeting logistics
  • Provide occasional personal assistant responsibilities to ensure executive effectiveness
  • Perform job function in a way that supports and fosters FFN’s commitment to diversity, equity and inclusion
  • Other duties as assigned
  • Note: Previously this role included extensive travel coordination responsibilities (i.e. booking travel, creating itineraries, tracking all post-trip expenses). All travel is currently suspended for the organization, but there may be a future need for travel coordination and opportunity for additional hours

What You’ll Need:

  • 2+ years of relevant work experience
  • Strong organizational skills, and excellent written and verbal communication skills
  • Ability to work effectively in a remote environment, comfort with virtual meeting and collaboration tools (e.g. Zoom, Microsoft Office Suite) and managing calendars across time zones and geographic locations
  • Demonstrated awareness and understanding of the inequities that touch the communities we serve
  • Ability to be unflappable in the face of competing deadlines, projects and priorities
  • Ability to work off-hours to handle occasional urgent travel and meeting situations
  • An orientation towards great customer service to fellow staff and visitors

Even Better:

  • Inspired and committed to FFN’s values and mission
  • Experience working in a non-profit or start-up setting
  • Experience with Salesforce, Microsoft Teams

The Rewards:

  • Ability to advance Fair Food Network’s next 10 years of impact
  • Work with passionate, dedicated people, and apply your skills for social change
  • An open PTO policy, and the ability to contribute to a 401K after 1 year with an employer match
  • The annual starting salary for this full-time position is $43,200, commensurate with experience; salary will be pro-rated until the position becomes full-time

How to Apply:

Please submit your resume and complete a brief set of questions via the application here. Candidates are able to display interest on an ongoing basis, we will begin reviewing applications on October 16.

If you have any questions about the role, please feel free to email us at jobs@fairfoodnetwork.org. We look forward to getting to know you!